Where Should I Keep My Insurance Documents?
Most households are filled with seemingly endless pieces of paper that relate to all manner of things. Whether it is insurance, car documents or bills, it can be hard to organize everything. It begs the question: Where should I keep my insurance documents?
Below are some basic and simple examples of where and how you could keep your documents.
In this modern age, there isn’t much need for paper documents. An increasing number of companies will store your documents online and it’s a service that we offer for our wills actually. This can make it a lot easier and you don’t have to worry about losing them.
A great way to organize them online is by bookmarking the web pages and putting them into a folder. It will give you quick access to them whenever you need them.
Downloaded / saved
Many companies will also allow you to download your documents as a PDF. This gives you easy access to copies where you won't need to login to access them. All you have to do is create a folder on your computer and keep them all in one place.
If you didn’t want them to be stored on one specific computer, then you could transfer these files to a USB drive or portable hard drive. You could even save them to the cloud to have access to them anywhere.
If you wanted to be a little more traditional, then you could use storage boxes to keep insurance documents safe. To keep it simple, you can have just one box that you just keep insurance documents in and nothing else.
This is a good solution for those who like to have hard copies of documents. A storage box can be a more elegant solution for filing insurance documents, as they come in many different sizes, shapes and designs.
The most traditional method of organizing your insurance document is with a file box or folder. They will often have tabs to keep things separate.
These types of folders can become quite cluttered and therefore you want to keep on top of them and discard anything that is out of date. If you are getting rid of old documents, ensure that you’re doing so in a secure way. Also, remember that with storing physical documents, there is always a chance of losing it or losing it in a fire. So please, make yourself a couple copies to be safe.
Accessing your insurance documents
While we at Bequest only do wills and life insurance currently, there are plenty of other types of insurances. And different documents will need to be accessed on different occasions. Here we take a look at what you might need to consider.
Life insurance – Life is a unique type of insurance as you’re not going to be the one that needs to claim it. Wherever you store it, it’s important that the executor of your will or a close family member knows where they can access your insurance documents. (Join us online and connect your loved ones to your most important docs! 🙌)
Car insurance – You don’t need to carry your insurance documents in your car. It could even be seen as a security risk as if your car was stolen. That being said, it can be useful to have quick access to them. A great way to do this is to have the document stored on your phone.
Buildings and contents insurance – One of the reasons you need this insurance is in case of a house fire. In that situation, any paper documents could get destroyed. Being able to access your contents insurance documents online will prevent any delays in being able to make a claim.
Travel insurance – Many people will get travel insurance when heading abroad. As well as saving the information to your phone, it’s wise to print off a hard paper copy and keep it safely in your luggage.
Other insurance types – Most other insurance types (dental, pet, income protection) have fewer considerations and can be stored anywhere that makes you most comfortable.
Ultimately, it’s good to remember to keep them safe, make copies and let your loved ones know where certain documents are kept. 💛
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